Your Top 10 Support Answers for February… and MMS News

 

Your SIS is About to Get a Lot Faster

To support the growing number of schools adopting MMS OnLine and VISIONS Dashboards, we are upgrading our hosting infrastructure, which will improve your user experience significantly in both speed and stability. We have spent six months evaluating solutions to ensure the best service and value for K-12 education, and will begin migrating sites starting at the end of February.

Specifically, this upgrade will provide:

  • Redundant, stacked 10gb-per-second (Gbps) networking
  • Enhanced server availability, via fail over clustering and virtual machine migration
  • Enhanced fault tolerant, high performance solid state storage arrays
  • Dell system monitoring, live alert, intrusion prevention and packet inspection

According to Mike Bronder, Computer Resources’ Managing Director, “Clients will notice improvements over the coming weeks. The new hardware is already in place, and we are now in the midst of testing. This high-performance system will provide cloud hosting with more availability, up-time, a fault-tolerant SAN, and significantly enhanced hardware redundancy.”

Some important details:

  • Changes to your URL and Domain: After this migration, the URL your community uses to access MMS will change. We will maintain a redirect until the end of June, but your community will need to update their bookmarks and links to MMS.
  • Migration timing: We will contact you to schedule your migration, and will work to accommodate any scheduling concerns. However, an extended postponement may result in an additional fee.
  • Early adopter: If you’re interested in being at the head of the line for this migration, please let us know and we will be happy to get you scheduled.

This upgrade should bring significant improvements to your MMS experience, and we’re looking forward to providing you with an increased level of service.

 

Top 10 February Support Answers
Before you call- Top 10 support answers for February
To save you time as you get ready for transcripts, PVAAS, combining courses and sections, online course registrations and school year roll over, here are the answers to the Top 10 support requests we receive each February.

#1 PVAAS
Need help with PVAAS reporting, just select a step below.
PVAAS Part 1 Preparing your PVAAS Data.
PVAAS Part 2 Create Update Teacher Assignments.
PVAAS Part 3 Create Update Teacher Student Responsibility.
PVAAS Part 4 Staff Student Subtest.

#2 Gradebook Move & Combine Sections
Looking to move around classes or students?
Move and Combine Sections, retaining grades, click here.

#3 Transfer Attendance Totals to Skills Report Card
Need to transfer attendance totals for a student to the student report card?
To transfer attendance totals to the report card, click here.

#4 Calculating GPA & Class Rank
Ready to start on this year’s transcripts? Class Rank missing from transcripts? Need to compute Class Rank for list building?
For Term GPA, click here.
For Career GPA, click here.
For Current Year GPA, click here.
Compute or Add Class Rank to transcripts by clicking here.
Clear Class Rank Field by clicking here.

#5 Calculating Term & Semester Averages
Time to Calculate Final, Quarter, or Semester one averages?
To Calculate Term and Semester Averages in MMS Generations, click here.

#6 Importing Student Pictures
Plan to import student pictures?
For MMS Online, click here.
For Self-Hosted, click here.

#7 Configure Online Course Registration
Ready to start course registration for 17-18?
Configure online course registration, click here.

#8 Unlock RDP Accounts and Change RDP Account Passwords
Are user accounts locked? Do users need their passwords changed? We have some resources available that can help.
Unlock RDP accounts and reset RDP passwords, click here.

#9 Everything Transcripts
Need info on transcripts in general?
Browse our transcript topics, click here.

#10 School Year Maintenance & Roll Over
Looking to start building the new school year early? Getting ready to start on next year’s schedules?
For Administrative Checklist for the New School Year, click here.
For a short video on setting up the new school year to schedule, click here.

For more short videos on the above, try out our new video gallery.
Still need to contact support? Try our new support form to submit a request.

 

Get Started with Scheduling

To help you deliver curriculum to your students in the most efficient manner possible, Computer Resources provides a scheduler designed to meet every scheduling scenario your school may experience. For nearly forty years, Computer Resources has been the leader in student scheduling technology. During the winter months, most administrators are getting started with scheduling the next school year. You can ensure scheduling success with some preliminary planning and data preparation before scheduling your first student.

Preliminary planning

  • Establish a timetable for completing each step in the scheduling process
  • Decide who will be responsible for completing each task
  • Identify which courses your school will offer

Preparing your data
You will create your school’s master schedule for the new year within your database. First, you’ll want to update all the data needed to create your schedule. To do so, follow these steps:

  • Roll the data from the current school year to the new school year using School Year Maintenance.
  • Enter Departments in the course catalog and indicate alternate courses. Update the teacher and room tables.
  • If the data in the previous step is already in your database, print the listings reports and review. Update as necessary.
  • Use the Web Portal’s online course registration system to allow parents and students to choose the course requests and alternates together. Otherwise, print and distribute student course request sheets.

With the data in place, your scheduling process can begin. To support your scheduling efforts, Computer Resources provides several scheduling tools: the Automated Schedule Builder, Interactive Schedule Builder, Student Scheduler, Partial Scheduler, Alternate Schedule, Seating Optimizer, and Study Hall Scheduler. Tech Bytes, Knowledge Base Articles, and webinars will help you approach the scheduling process with confidence.

If you have questions about preparing for scheduling, contact Elaine Boyd at edboyd@cri-mms.com

 

Visit Us at the PETE and C

Learn how MMS delivers more flexibility and power to your school than ever before.
Visualize, manage, and communicate about your school’s student information with:
•    CR Family Mobile App for Parents
•    Extensive Web Interface Expansion
•    VISION Dashboards and Reporting for Staff, PIMS Administrators, and Teachers
•    Enhanced Parent Communication
•    Well-formatted Exports for one-click export to PDF and Excel
•    Newly designed web-based 360 degree student view

Watch this video to learn more!

We hope to see you at the PETE and C- February 12-15 in Hershey, PA.
We’ll be in Booth #108,

 

Professional Development
Get a jump on the March “top ten” support calls by attending a February webinar. We have a full calendar of live webinars lined up for your professional development needs. The convenient live webinars and the recorded webinars from our video library are free to users whose schools have an Unlimited Webinar Subscription.

Here are the webinars for February:

February 7
Ramp up Student Information

Intended Audience: Registrars, Guidance, and Secretaries
This webinar explores how to manage contacts, mass edit demographics, and update records in multiple school years. Register a student after the school year has started by entering their demographics, and then continue with attendance, schedules, and health. Learn how to get a returning student’s information into the current year.

February 8
PA PIMS PVAAS
Intended Audience: Administrators, Registrars, and Secretaries

Now is the time to review your data for the PVAAS export and review the multi-step process to create files needed for PA DOE.

February 9
Timely Topic: New School Year
Intended Audience: Registrars and Administrators

Timely Topics is a forum in which you bring your questions and we pull questions from Support and Professional Development. Today’s topic is creating the new school year. We invite you to join in the discussion! Please submit your questions to training@cri-mms.com.

February 13
Graduation Requirements
Intended Audience: Guidance

Learn how to generate a 7 Semester Transcript. You may wish to use this transcript for your seniors who are applying to college. Include demographics, school information, academic standing, activities, and more. Opt to include final averages for prior years and ongoing term grades for the current year.

February 14
Online Course Registration
Intended Audience: Everyone

Timely Topics is a forum in which you bring your questions and we pull questions from Support and Professional Development. Today’s topic is creating reports in VISION. Find out how others are using VISION. We invite you to join in the discussion. Please submit your questions to training@cri-mms.com.

February 15
Data In/Data Out
Intended Audience: Guidance

Grade Averaging allows you to weight various grades into an average based on the numeric grades or grade points. Decide what to do if a grade is missing in the calculation. Set additional rules for exclusion. Set up a minimum grade. Implement the Current Final Averages for the Web Portals.

February 16
Timely Topic: PA PVAAS
Intended Audience: Administrators, IT, Registrars, and Schedulers

Now is the time to get the new school year off and running. Streamline the process by copying much of the current year information into next year. Add returning students and those coming from other schools in your district. Enter new student registrations directly into the database. Update the information specific to the new school year and get going. Configure dates for terms, calendars, and the Web Portal.

February 20
ASB Section Patterns
Intended Audience: Registrars, and Schedulers

Automated Schedule Builder (ASB) will build the Master Schedule based on information you set up. Start by creating sample section definitions organized into Section Pattern groups. These Section Pattern groups are then associated with specific courses. Understanding how the ASB works with these Section Patterns to speed up the scheduling process.

February 21
ASB Constraints
Intended Audience: Registrars, and Secretaries

Users will gain an understanding of how the Automated Schedule Builder creates course sections based on guidelines that they set. Topics covered include the basics of defining course codes and descriptions, how to determine the number of sections needed per course, maximum enrollment figures per section and how to allocate resources, such as meeting rooms and teacher assignments, effectively.

February 22
Timely Topic: Running the Automated Schedule Builder
Intended Audience: Guidance

Learn what you need to compute the end of year GPA and Class Rank. See how it affects report cards and transcripts.

February 23
Timely Topic: ASB Constraints
Intended Audience: Guidance

Users will gain an understanding of how the Automated Schedule Builder creates course sections based on guidelines that they set. Topics covered include the basics of defining course codes and descriptions, how to determine the number of sections needed per course, maximum enrollment figures per section and how to allocate resources, such as meeting rooms and teacher assignments, effectively.

February 27
ASB: Section Patterns
Intended Audience: Registrars and Schedulers

Automated Schedule Builder (ASB) will build the Master Schedule based on information you set up. Start by creating sample section definitions organized into Section Pattern groups. These Section Pattern groups are then associated with specific courses. Understanding how the ASB works with these Section Patterns to speed up the scheduling process.

February 28 
ASB: Section Patterns
Intended Audience: Guidance

Timely Topics is a forum in which you bring your questions and we pull questions from Support and Professional Development. Today’s topic is all about grade averaging. January and February is the time frame when you calculate the first semester averages. Ask your questions before calculating averages. We invite you to join in the discussion. Please submit your questions to training@cri-mms.com.

March 1
Interactive Schedule Builder
Intended Audience: Registrars and Schedulers

The Interactive Schedule Builder (ISB) provides a ‘hands on’ approach to master schedule creation. You have complete control of the priority and order of the courses to be scheduled and each stage of the scheduling process. An on-screen matrix shows student availability by day, week, and term for each course to be scheduled. This program allows you to create course sections dynamically – eliminating the need to pre-define course sections prior to a scheduling run. You can determine enrollment limits, designate resources, link paired courses and labs. And you can use “What if?” scenarios to experiment with different schedules to determine which one best meets the needs of your students and the resources of your school.

March 2 
ASB: A Suite of Scheduling Tools
Intended Audience: Registrars and Schedulers

The Automated Schedule Builder does more than build your section table. Pull Students from their sections. Pull room and teacher assignments from the sections. Assign rooms and teachers to the section table. Select sections to mass delete. Even if the ASB is not your scheduling tool of choice, it still has a lot to offer.

Click here to register for a webinar today.

Not sure how to access your webinars? Click HERE for directions.

We are always open to suggestions for new topics for our webinars. If there is a topic that you would like, please feel free to contact our Professional Development Manager, Elaine Boyd, at edboyd@cri-mms.com